ARTICLE IX. MEETINGS

Section 1. Medical Staff Meetings

1. Regular meetings of the Medical Staff shall be held quarterly. Quarterly meetings of the Medical Staff shall be held on the third Wednesday in September, December, March and June. The President of the Medical Staff shall have the discretion to re-schedule regular meetings of the Medical Staff, in his or her sole discretion, for good cause. The President of the Medical Staff shall provide advance written notice specifying the date, time, and place of each quarterly meeting to all Medical Staff members.

2. Special meetings of the Medical Staff may be called by the President of the Medical Staff, by a majority vote of the Executive Committee, or at the written request of any twenty-five (25) members of the Medical Staff who are eligible to vote. The President of the Medical Staff shall provide reasonable advance written notice to all Medical Staff Members of the date, time, and place of the special meeting, as well as the purposes for which the special meeting is being called. Discussion and actions taken at a special meeting shall be confined to the purposes as stated in the written notice.

3. The attendance at Medical Staff meetings shall be required of all voting members of the Medical Staff. All non-voting members of the Medical Staff are encouraged to attend and participate actively at Medical Staff meetings.

4. Unless the President of the Medical Staff, for good cause, elects otherwise, the agenda for regular quarterly meetings of the Medical Staff shall include:

   1. call to order;

   2. approval of the minutes of the preceding quarterly Medical Staff meeting and any special meetings;

   3. consideration of unfinished business;

   4. announcements, presentations, and informational programs;

   5. report of the actions of the Executive Committee by the Secretary;

   6. report of standing and special committees;

   7. report of the Medical Director;

   8. report of the Executive Director;

   9. new business; and

   10. adjournment.

   The agenda for any special meeting shall include:

   1. reading of the notice for which the meeting was called;

   2. consideration of the business for which the meeting was called; and

   3. adjournment.

   Meeting shall be conducted in accordance with Robert's Rules of Order.

5. The action of a majority of Medical Staff members present at a Medical Staff meeting at which a quorum is present shall constitute the action of the Medical Staff. Unless otherwise provided herein, a quorum at any Medical Staff Meeting shall require the presence of at lease thirty-five (35) members of the Medical Staff who are eligible to vote.

6. Minutes shall be prepared of each Medical Staff meeting, and shall include a record of the attendance or absence of each Medical Staff member and the vote taken on each matter before the Medical Staff. The minutes shall be approved by the Medical Staff at its next meeting and, following such approval, the minutes shall be forward to the Office of the Medical Staff.

Section 2. Committee Meetings

1. All Standing Committees shall meet at the call of the Committee Chair, unless otherwise provided herein. Meetings may be held telephonically or electronically, at the discretion of the Committee Chair. A special meeting of any committee may be called by or at the request of the Committee Chair, the President of the Medical Staff, or the Medical Director.

2. The action of a majority of committee members present at a committee meeting at which a quorum is present shall constitute the action of a committee. A quorum at any committee meeting shall require the presence of at least fifty (50) percent of the committee members, but in no event, less than two (2) members.

3. Minutes shall be prepared of each committee meeting, and shall include a record of the attendance or absence of each committee member and the vote taken on each matter before the committee. The minutes shall be approved by the committee at its next meeting and, following such approval, the minutes shall be forwarded to the Office of the Medical Staff.

4. The attendance of committee members at committee meetings shall be required. It shall be mandatory for each committee member to attend not less than fifty (50) percent of committee meetings in a year, and the failure to do so, unless excused by the Committee Chair for good cause, may be grounds for removal from the committee.

5. The Committee Chair shall recommend individuals to serve on any committee and shall also recommend whether individuals should be removed from any Committee. Committee members shall serve at the discretion of the President of the Medical Staff.